COVID-19 is forcing companies to reimagine how 'the office' will function in both the short-term and long-term. Many companies are slowly opening their offices up to employees again, and the big question is whether existing workplaces are up to the challenge. How are we going to maintain social distancing measures to keep everyone safe?
We’ve been putting our minds together to find solutions to help organizations across the world who have decided to go back to an office working setup get back to work safely. Follow our steps below to start exploring your journey back to the office.
Step 1: Create a 3D model of your workplace
Get started by bringing in a CAD plan, or just an image of your space and start creating it from scratch. If you are not sure how to do that, try this SketchUp Campus course on 3 Ways to Boost Your CAD to 3D Workflow. If you are ready for more, follow Aaron along with this Skill Builder on Architectural Modeling Tips.
Step 2: Populate your model with accurate 3D assets
Once the digital model of your office is ready, add furniture, equipment, and assets, to make your 3D model more accurate and representative of the actual space. With over 4 and a half million pre-built models in SketchUp’s 3D Warehouse, you’re very likely to find the exact same furniture you have in your office so you don't have to model them from scratch. Talk about a time saver!
Don’ t worry if you don’t know the exact furniture you have in the office. With Categories, it is now easier than ever to find assets for specific uses such as Furniture for Business & Institutional.
Step 3: Optimize your space for the new social distancing norm
Now it’s time to customize your model to fit your needs. With SketchUp Extensions, you can add functionalities to SketchUp to suit your modeling needs, including optimizing your space for social distancing.
To prove that, we asked our friends at AgiliCity to quickly hack their popular urban design extension Modelur and turn it into an alert system that notifies the user once objects like chairs or even people are placed too close together. Check out the CoviDistance Extension page, download the tool for free, and start using it in your space!
You can also check out some cool ideas from our community on how to rearrange existing furniture to fit the new social distancing norms. The model below is by Mihai Stancu:
Step 4: Get consensus for the new layout
Dealing with change can be hard. After months of working remotely, your team might find it challenging to adapt to the new environment. So what better way to help everyone to get familiar with the new layout than by sharing a digital twin of the adjusted workplace.
Get your team up to speed on the upcoming changes in the workplace by uploading and sharing your model via Trimble Connect. Trimble Connect is included in all SketchUp Subscriptions and everyone can join a project for free by creating a Trimble ID. With Trimble Connect, your team can add their comments to the 3D model and voice any concerns they might have.
Never used Trimble Connect before? We got you covered!
Step 5: Turn your updated SketchUp model into floor plans with LayOut
Step 6: Design and deploy your operation plan
If you are involved in workplace management, you know that space layout is just one of many things that need to change to safeguard your team. Splitting your workforce into groups, and managing logistics and services are equally important operational considerations.
Trimble’s Real Estate Group has the technology and tools to help organizations optimize the utilization of properties and management of people:
- Capacity and distancing planning - Automatically generate social-distancing compliant layouts.
- Rotating to de-densify - Efficiently split your teams into groups and formalize a rotating schedule.
- Deploy, track, audit - Track the effectiveness and safety of the ‘new normal’.
- Dynamically schedule space - Empower the occupants to decide where they can sit safely using Trimble space scheduling.
Send over your LayOut drawings or any existing floor plans of your workspace to our team at firstname.lastname@example.org and let us show you how you can deploy a successful back-to-the-office strategy.
What are the ways your team is adapting to physical distancing norms in the office? Share them with our community!
About the AuthorMore Content by Aristodimos Komninos