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Top tips for workflow collaboration

Top tips for workflow collaboration

Working within a team is a great way to foster innovation and creativity. However, it doesn’t come without challenges. We took a dive into customer workflows and pulled together our top tips for collaborating in and out of SketchUp.

1. Ideation Process

Similar to a traditional brainstorming process, the ideation process works best when larger teams split up into smaller groups, giving everyone a chance to contribute to the design. Before picking groups, make sure you list out what the design requirements are so everyone is working in the right direction. For example, if the client requires natural design elements or they are trying to meet energy regulation standards, all group members should base design ideas off of this information. And, remember, no idea is a bad idea. 

2. Iterate & Communicate

Now that you have some top-notch design ideas, it’s time to communicate these to other stakeholders. According to a research study done by PMI, ineffective communication leads to 56% of failed projects. You don’t want your project to fail, so allowing for back and forth communication will help ensure you don’t miss out on anything critical. 

Utilizing 3D visualization in any design project is a great way to communicate concepts to stakeholders that haven’t been a part of the ideation process, or have trouble understanding 2D drawings. 3D models allow collaborators to understand how design elements will fit together and occupy a space. For example, showcasing statement furniture and finishes in a home remodel project. 

Once you have a 3D model in SketchUp, you can share them with anyone - whether or not they have SketchUp - through Trimble Connect. Trimble Connect stores your files in the cloud and makes them easily accessible by anyone near or far. Check out this post to learn more about utilizing Trimble Connect in your workflow.

3. Get Sign Off

Once you’ve clearly communicated the design details and implemented feedback, it’s time to get final approval. Before you get to the actual build, try using tools that will help your client or stakeholders immerse themselves in your design. Products like SketchUp Viewer allow you to view a 3D model in augmented reality or virtual reality before it gets built. There’s also the option to render your 3D models. Rendering extensions allow you to add photorealistic elements, bringing your design to life. 

If your project doesn’t require an immersive or photorealistic experience for approval, use Trimble Connect again to share your final files and move your project to the next stage. 

4. Finalize

You’re almost there! It’s time to share your design documentation and get to the build part of your design. With SketchUp, you can export your 3D designs to almost any file format, so you’ll never have to worry about different groups needing different files to get the job done. 

And, of course, you can always stay in SketchUp and use LayOut to detail out dimensions in 2D. Any change you make in SketchUp will automatically update in LayOut. Talk about a smooth office to site workflow.

We hope these tips give you just what you need to get your design projects out the door. What are some top tips your team uses to collaborate? Let us know in the forums.


About the Author

When Cara's not writing copy or learning about customer workflows, you can find her on top of a 14,000 ft mountain, hitting up those Colorado ski slopes, or binging Netflix shows on her couch.

Profile Photo of Cara Bell